Contact Us for Payroll Support

Only Payroll respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, store, and protect information when you visit our website or engage with our payroll outsourcing services.

This policy applies to www.onlypayroll.co.uk and all services provided by Only Payroll.

1. Who We Are

Only Payroll provides payroll outsourcing services to UK accounting practices and businesses.

If you have any questions about this Privacy Policy or how your data is handled, please contact us at:

Email: info@onlypayroll.co.uk

2. Information We Collect

We may collect and process the following types of information:

Information you provide directly

• Name, job title, and company name
• Email address and contact details
• Information shared through enquiry forms, emails, or calls
• Payroll-related information provided as part of our services

Information collected automatically

• IP address
• Browser type and device information
• Pages visited on our website
• Date and time of website access

This information helps us understand how visitors use our website and improve user experience.

3. How We Use Your Information

We use your information only for legitimate business purposes, including:

• Responding to enquiries and communications
• Providing payroll outsourcing services
• Managing client relationships and service delivery
• Meeting legal, regulatory, and compliance obligations
• Improving our website and service quality

We do not use your information for unnecessary marketing, nor do we sell personal data to third parties.

4. Lawful Basis for Processing

Under UK GDPR, we process personal data on the following lawful bases:

• Contractual necessity to deliver payroll services
• Legitimate interest to manage enquiries and business relationships
• Legal obligation to comply with UK laws and regulations
• Consent, where required, for communications

You may withdraw consent at any time by contacting us.

5. Payroll and Sensitive Data

Payroll data may include sensitive personal information such as earnings, tax details, and employment records.

We treat payroll data with the highest level of confidentiality and process it only for payroll delivery and compliance purposes.

Access to payroll data is restricted to authorised personnel only and handled under strict confidentiality agreements.

6. Data Security and Protection Measures

Protecting client data is a priority at Only Payroll. We implement appropriate technical and organisational measures to safeguard information, including:

• Secure  systems and controlled access
• Role  based permissions for payroll data
• Confidentiality  agreements with staff
• Regular internal checks and process reviews
• Secure handling of data transfers and documentation

We take reasonable steps to protect personal data against loss, misuse, unauthorised access, or disclosure.

7. Data Sharing and Third Parties

We do not share personal data with third parties except where necessary to provide our services or meet legal obligations.

Where third parties are involved, they are required to handle data securely and in accordance with UK GDPR.

We never sell or rent personal data to third parties.

8. International Data Processing

In some cases, payroll services may involve processing outside the UK. Where this applies, we ensure appropriate safeguards are in place to protect data and meet UK data protection requirements.

All data is handled in line with contractual and confidentiality obligations.

9. Data Retention

We retain personal data only for as long as necessary to:

• Provide payroll services
• Meet legal and regulatory obligations
• Resolve disputes or enforce agreements

Once data is no longer required, it is securely deleted or anonymised.

10. Your Data Protection Rights

Under UK GDPR, you have the right to:

• Access  your personal data
• Request correction of inaccurate data
• Request deletion of data where applicable
• Restrict or object to data processing
• Request  data portability

To exercise these rights, please contact us at info@onlypayroll.co.uk.

11. Cookies

Our website may use cookies to improve functionality and understand website usage. Cookies do not collect sensitive personal information.

You can manage cookie preferences through your browser settings.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect legal or operational changes. Any updates will be posted on this page.

We recommend reviewing this policy periodically.

13. Contact Us

If you have any questions about this Privacy Policy or how we handle your data, please contact:

Only Payroll
📧info@onlypayroll.co.uk
🌐 www.onlypayroll.co.uk

Confidentiality agreements with staff

Last updated: 02-02-2026